10 Tips to Declutter Your Time to Gain Hours Back!
How does your time management affect others? Would you like to learn how to declutter your time? How can technology help save you time? Learn how to clear your time clutter.
Certified life coach, author & award-winning professional life organizer Julie Coraccio shares steps and tips to support you in creating the life you choose, deserve and desire through decluttering your life, end of life planning, mindfulness and how to organize your life.
About Clear Your Clutter Inside & Out
Clutter is stuck stagnant energy and prevents you from creating the life you choose, desire and deserve. We discuss clutter in all its forms: energetic, spiritual, emotional, mental & physical, relationships, health, finances and more. We share tips and take action steps for clutter free living and how to organize your life and death with end of life planning. We’re thinking outside the box on areas where people might not realize where clutter is blocking them. When we remove clutter from our lives we can discover our passions, lead the extraordinary lives we are all meant to live and share our gifts with the world.
Transcript 10 Tips to Declutter Your Time
Julie Coraccio 0:01
How does your time management affect others? Would you like to learn how to declutter your time? How can technology help save you time? Learn how to clear your time clutter as we continue our month focusing on time management. Do you control your clutter? Or does your clutter control you? unclear your clutter inside and out, will teach you awareness as well as action steps to create change in your life. Come on. Let’s get started. Today’s episode was inspired because we can all use more time am I right? Can all definitely use more time. Now kind of laughing as I’m recording these this week. I had a doctor’s appointment this morning. And when I was scheduling it, and I know I talked in another app episode about leaving time for opportunities, some may call it leaving time for emergencies. I like to view it as opportunities. And so I have learned in the process of life to not over schedule when I called to make the doctor’s appointment and I’m very grateful to have to have surgery done, really like this doctor, like the nurses feel much more at ease because things that make me anxious for a million dollars. That would be what is Anastasia? Alec? And so I feel a lot more calm about that. And so I’m feeling pretty good, but the appointment was at nine and let their 845 so you could check in had done all my paperwork. And when scheduling I said, Okay, how long to half hour and so now that we’re outside the city and this was in North Raleigh, blah, blah. Anyway, I said, Okay, so for the appointments at nine, let’s allow 1015 just for whatever but that’ll get me back at 11 I can meet this person for meeting at noon. Well, the appointment was over two hours and I had to go get blood work. So even though I had tried to plan Now luckily, my friend was able to do the meeting over zoom over video and we’re doing a mastermind it was two of us so worked out but morning, noon and afternoon appointments thinking everything was squared away, it ended up being okay. But that was the thing like, Oh, you know, I’ve lost a couple more hours than I had anticipated. So I’m going to share one of the things that I recommend you do to save time I used today. But first, I’d like you to consider how well do you manage your time? You think you do a pretty good job. Are you always feeling like you’re behind? Or you always feel like you have too much time on your hand. I can think of one client because I saw her this week. She’s a busiest person. And I know and she’s doing executive level work without the support. And so she has too much to do. But it’s very rare that I see that with people. But how are you doing it come when it comes to managing your time? How does your time management affect your co workers, clients, friends and family? Other people you do business with? Are you always on time? are you causing their entire day to go late because you can’t get there on time? Because, for instance, I don’t know why the doctor was a half an hour 4045 minutes late. I don’t know if someone else come in late, I don’t know. But it affected my day. has poor time management cost you anything personally or professionally. Maybe it’s caused you or someone you love frustration. They need to be you to be on time you don’t show up and they feel that you don’t respect them or their time. Have you lost a job because you didn’t show up on time? What has it cost you? And finally, ask yourself, what would you gain? If you improve your time management skills, less stress, more peace of mind, more time to do the things that you love. The last week I talked about time wasters. So you want to figure out where you’re wasting your time and what your distractors are, it will benefit you to take the time to actually figure that out. Because once you say, Okay, here’s where I am wasting time. This is where I get sucked in for hours. How can I course correct. Dream a Little Dream. I think that Susan Boyle saying something about this I love stories like this when
people just thought she was a weirdo and she came out and saying and have this incredible talent to encourage you to motivate you. Dream, what would you do with all the extra time you have? I’d read more books for sure. I would make the time to get a massage. I would spend time to cluttering I would spend Oh, definitely more time cooking, especially after doctors morning, I need to up my game. So motivate yourself, think about what would I do? What would motivate me to clutter your time. Now at the beginning of the month, I talked about work life integration versus work life balance. So whatever you’re doing, whatever program you have come up for you take these and figure out where you could get them in and how they can work with whatever you’re doing. So here are a couple my suggestions and I’m gonna be really honest The first two are my least favorite. But they can make a difference. wake up early. set your alarm clock 10 or 15 minutes earlier, I’ve shared this statistic that if you spend 10 minutes a day, that equals almost 61 hours a year. So if we know the other half of that, you’re looking at over 90 hours if you have time, if you set your alarm clock 15 minutes earlier, time your shower, not have a bath cow. But if I have to get going in the morning, it’s definitely I do a shower. Set your timer for seven minutes, five minutes or even better save water and save time because I’m the type of person if I have to take a shower, I lose myself. I’m like lala lala law and start thinking about things and I could be in the shower for 20 minutes and not know so Tommy showers Plan your outfits and like before, I have to do this less because when I had a nine to five job I would oh I’ve done this since I was a kid. And I did it because I didn’t like to wake up early when I was a child. So I’d have everything laid out. I laid out because we had the doctor’s appointment at nine we were out of the house by 740. I laid out what I was going to wear. You can put I put it on a chair, we have a chair in a room, you can put it on a hanger on the back of the closet if you wear a suit. But take the time and another thing you can do is plan your entire week. When I had a nine to five job, I’d have an idea what I was going to wear I’d look at the weather, get a general idea. And then I would plan outfits so you can section off an area the closet you can get I know they have hangers where you can hang five different outfits. Take the time to plan that. never run one errand. Always do at least two or three errand. I never, ever Run one errand only time I might do that is if I need meds and they aren’t ready and I go and do because my doctor is so far away now but the pharmacies close. So by the time I leave them, but if they have a bunch then I might not be ready. So for instance this morning I have had a check I did deposit and I have we have our account with the credit union but I have my business with the bank. And there aren’t a lot since I’m more rural now. They’re the closest one from our house is probably half far away and sin convenience not somewhere I’m going so I was like, okay, we’re going to the doctor. I know we’re near an ATM because the doctors where we used to live. And so we got there early and and there was a message for some of you listening about a thing that I didn’t write down in the technology because it ended up saving a bunch of time. So we got there early. I was like okay, it’s five minutes past the hospital. Let’s go to pause on my check. I have to tell you the funniest thing. It looked like you remember those cheats Song movies from the 80s or whatever they were since person, two cards ahead of ATM. I was almost ready or taking too long. I was like Do they know how to work an ATM and all this smoke? comes billowing it out look like a scene from Cheech and Chong. But I knew okay we’re going to drop off the check deposit the check go to the doctor’s appointment and the cats are finicky surprise surprise. So I was like okay, we’re near the cat store where I got this food and I can exchange all the pet pay because they don’t want pet pay now they want chunks. So I did that so did to errands because I knew I was going to be up in the area. So combined. And what I suggest is you do the errand furthest away so in other we do a trio of if we have to go to the warehouse we do that and then usually target and then
all the where we grocery shop and then Tony likes a we’ve got him off sugar um so he uses stevia Where’s he is oh my gosh, why we have cats My husband is as finicky as a cat. So anyway, the lows on the way home has it so I was gonna farthest away to the warehouse to target than Aldi. And then if we need to stop at Lowe’s on the way back, so do the furthest one first, and then come backwards. Make and use lists. I don’t know what I do with that list. Don’t try to remember everything if you’re on YouTube. I know I’ve shown this before I do. I’ve compost a lot on my list this week. So on my main page, I love legal pads. I’ve everything I have to do for my business, and all the personal stuff on the left hand side. You know, our brains are meant for creating and problem solving, not remembering. Jot down all the tasks you have to do. It’s crossed off my list, but I had to iron and made sure that was on my list. Don’t use sticky notes. I try to say don’t use them. I have a client that does that it worked well for him like okay, it still makes me nervous that those can fall around and get Lost, get off social media, TV, video games, whatever it is. You don’t have enough time in the day. Examine that and just shut them down completely unplug. cooking for two meals. When I married my husband, he was like, ah, I don’t do leftovers. I was like Not on my watch each leftovers now. So cook enough for two meals, you can enjoy what you make tonight. divided in half, refrigerate or freeze a half and you have the other meal that you can enjoy. Now, one of the things I’m doing one mainly for health reasons, I need to get better and lose weight is when I go out is a half of the meal take half the meal home. And so part of the I mean yes, it’s to be healthier and to make sure I’m not eating too much. But quite frankly, that’s one less meal I have to prepare for myself. Even though I have to prepare something from Tony I’m okay with that. But it just makes life easier. clean and organized as you go. If you make a mess, clean it up. Don’t let the dirty dishes hang out in the sink all day. That’s one thing I sometimes a pot needs to be soaked overnight, but I’m trying to be really better when I thought we were gonna get solar, I’d switch the schedule because you get solar in December and of course there’s less light some gotten habit, I could get a run dishwasher in the morning instead of at night, take a bath late afternoon, I had this whole thing going on. But then sometimes there’d be dishes so I’m like, Okay, let’s get all the dishes in the dishwasher. You’re in the shower, give it a quick spray, vacuum the crumbs after you’re done eating, you know, get in the habit of cleaning and organizing. And so you don’t have to do this big cleaning thing. And it’ll save you time. Get support. One of the biggest things I can say suggest is have your kids do age appropriate chores. A child can help fold a child can put their toys away. Don’t have that complete burden on you. You know as they get older they can help out with yard work. They can help out with cleaning. Utilize your kids. You can use something like ordering groceries and have them delivered. If you’re crunched for time, you can hire someone else to clean, find different ways that you can be supportive and you can get some of your time back. You have all the answers you need within got clutter. 365 journal prompts books support you in figuring out how to clear your clutter. get control of your clutter, so your clutter doesn’t control you. reclaim time, money, sanity and resources. Choose from physical mental emotional, spiritual holidays or compilation volumes One, two and three. Free mp3 meditation with purchase. Learn more at reawaken your brilliance, calm or purchase on Amazon. I suggest doing tasks such as phone calls, such as emails do in batches. So what I mean by that is don’t make a call at night and then have a call at one and I’m not talking about clients. I’m like if you have to, you have to call and make a doctor’s appointment. So check your emails, maybe at nine one and five, right three times, okay, I’m going to sit instead of everyone I used to my last job at outlook and I hated it. Like thing. You have a new email thing, you have a new email and you’d see like new email could be bold or whatever. Get out of that pillow. wian habit of ice like,
oh, I’ve got to respond. I’ve got to respond. So you can decide okay, I’m going to return Or make calls in the morning, and in the afternoon if I need to, and I’m going to do different email, check email different times a day. So when you tend to do things at the same time, you tend to be able to get through them more quickly. And the other thing you can think of if you’re doing something like work life integration, if I had calls to make, I would throw in a load of laundry or get the dishes done, do my calls. And then the probably the laundry is done and can go in the dryer, but consider adding some chores. And what I like about that you get some stuff done. And it’s a good mental break. Like I know doing different things helps clear my mental clutter. Develop morning, evening and weekend routine. I did a whole episode about that just on routines and made suggestions for that. But again, if we get in the habit of doing routines and do them at the same time or do them on the same day, we tend to get them done more quickly, but we’re Doing routines definitely help save you time. Have an area to get out the door quickly. This may be where you place your keys, your purse, your coat, whatever works best for you I have when we hang up our keys we put a little thing up where we can hang the key so it’s right out right the door to the garage. Keys are right there because I am if I don’t put them in their pocket anyway I’m not good. So we have that set up. We also have a rocking chair in the living room how our house is set up we have a big open room. And then right next to the little entryway, you turn left and you go laundry then right into the garage so it’s right on the corner, little rocking chair, that’s where I put my purse. And if I’m bad, Don’t hang up my coat. I put it there I come and be a good lady and hang my coat up outside my office. My purse is right there in that rocking chair. Like last night I put all the paperwork I put the check and put the cat food in the rocking chair for everything. I needed to run errands this morning. Have a place for everything. If you put the car keys in the same place, if you put sign the permission slips and put them in the same place, if you have your checkbook in the same place, and you’re not going to lose time searching for everything. No, they say the average person spends an hour looking for things, believe it sunglasses keys are some of the main things that people are always looking for. Think about that. Think about as you go through your day, how much time are you spending looking for something if you always put your glasses in the same place that your keys in the same place, then you’re going to save yourself some time. Have one to do sheet, calendar, list of contact list of frequently called numbers. If you have them in multiple places, some might have partial information, some might have something else that you need. You’re gonna be spending a lot of time searching Narrow all that stuff down to one. Just one. mistakes can be made when you have multiple copies. And again, it’s wasting your time and it’s causing you stress. Identify what needs to be changed. What are your biggest problem areas? As I’ve been making suggestions to declutter your time, are you always losing your keys? So that’s where you need to course correct? Are you always trying to do everything on your own when you really need some support? Think about that. Consider what I’ve said. And no okay, you know, this is where the priority number one that I need to make an adjustment. Using technology. I wanted to share some tips. I know that we did an app I did an app last month, I believe I talked about app but I just wanted to share something different apps and technology can help save you time. Now, this wasn’t on the list. So I thought, Oh, no, they won’t need this. But based on my experience this morning, Google Maps, or I know ways is now merged with Google Apps. It is the best thing ever. So we took back roads, I’ve never been this way. And we’d start as like, Oh, I didn’t listen, my intuition we should have not gotten on the interstate, the freeway, we should take it anyway. So we turned off and I said, Okay, I don’t know where we’re going. So put on your map. This saved us a ton of time.
Like, wow, this is really interesting. I have no idea where I am. But I’m enjoying this ride. There’s not a lot of traffic at eight in the morning, because it took us back ways. It’s gonna save you time. And because I save time driving, I could run that first errand and deposit the check. That was really far away. And the other thing we’re able to see because on the maps, because it’s merged with waves, we’re able to look at 40 and say, Oh, well Looks like an accident. There’s a couple red areas. Let’s let’s just try surface streets and see if we can use that. This and every time that we’ve used Google Maps or ways we use it once, when we’re South Carolina and hit a wall, a traffic, took beautiful backroads. Once we’re going to Asheville, and there was stuff going on, and it got us off beautiful backroads. And we save time. Rescue time is an app with weekly report that shows where you’re wasting time. It’s a time tracking software. So in one of the I believe, last week, or one of the episodes I talked about creating a schedule and trying to figure out where are you wasting your time? This is a software a little app that’s going to do it for you, which you know, that kind of might be easier for some of you guys, you know, not completely in technology. I do okay? But I would I would do is block out a calendar. But for those of you that are tech savvy, it’s called rescue time. Focus booster enhances your focus and increases productivity, right? Because if we’re distracted, we’re not fully on task. We’re losing time write something that when I’m in the writing zone, I can pump it out. I’m kinda like, mine social media posts and Huh, what do I think about this week? Oh, wow, there’s the kitty. It’s sunshiny. Okay, wait, I’ve got to come back and write a post or Oh, look at the pretty picture. Focus booster is going to keep you focused, and it uses something called the Pomodoro Technique, where you focus on one task for 25 minutes. Mind 42 is an app for mind mapping. It allows you to organize and focus your thoughts. I did an episode One January wasn’t this past one, I tend to maybe 2018 about mind mapping if you want to learn more, but there it is a little app. And you know, most of us are visual learners. So that might be something that you’re interested in. Carbon in outliner is a task list manager. It allows you to create to do lists and track projects. I mentioned at the top of the episode to do list having that are one way to save you time to do and that’s TUX di UX. is another task manager with to do lists that helps keep you organized, and play around, try out a couple you know, they have different features on each and find out one that you’re going to use and that will work for you. Focus it will increases your attention span with instrumental music and increases your productivity. If you’re someone that likes to listen to Music This might be a great option for you get a universal password something like LastPass when I we upgraded the operating system a Mac because I had these programs on a 32 bit anyway, nightmare I love my husband he spent hours on the phone with Mac people and so anyway we had to go back and blah blah blah. I lost all my password not all a lot of you have something like LastPass you know what that one that I have to remember it’s one password or one password written down and makes it easy. How much time have you spent turn Oh, what was that password. Or even if you have something like key chain on Mac, we have to look it up. So consider a universal password. pocket book is an app that allows you to bookmark pages, customize your reading, listen to audiobooks, text to speech and read ebooks. The fear read a lot. I just recommended this to the client this week. Then you’re not standing at the doctor’s office. You have something to read when you’re at the airport, make good use of your time. Dan biz cards lets you scan and put your business cards to database. I don’t know about you, but When’s the last time you look through I just called through all mine. But When’s the last time you went through all your business cards,
make those easier, get them in a database and recycle them. Dropbox. I’m having drama with my Mac. had to use Mac, use Dropbox, Dropbox, to transfer to my laptop to be able to edit a video can easily transfer files back and forth and save time. Fast customer eliminates your waiting on hold time. This allows you it like you know how you say press one for the doctor’s office press two if your physician and all that Fast come customer blows through that Adobe time and Adobe scan the scan, you can scan your receipts, forms pictures, make them in a PDF, especially if you’re someone who has to travel a lot or travel for work and need to organize your receipts that’s really great to have. And sign allows you to create send, and sign file agreements. It’s amazing to me how much stuff we sign electronically these days. But that’s something that you know, instead of having to drive to an office, they can send you you can sign in return. Gas buddy to find the best gas prices is punchin where you are and it says hey, this has the best price. And then finally, trip blog is an easy way to track your mileage. Do you work and do a lot of driving. This is something again, have these in the app and then when you have to get them to the accountant or when you’re doing your taxes. all the informations right there. take actions from today’s podcast. Consider how well you manage your time. Contemplate how your time management affects others. Write down what you do with your extra time. Decide how you’ll declutter your time. use technology to save minutes, hours and days. That clutter your time. On our next episode, we’re talking about taking time for yourself. Go out, clear your clutter, to create the life you choose deserve and desire. When you clear your clutter, you can share your gifts with the world. Sign up for our free newsletter at Real Estate Awaken your brilliance calm. If you’ve enjoyed clear your clutter inside now, please rate review and share us
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